FHB Logo Facebook LinkedIn Email Pinterest Twitter X Instagram Tiktok YouTube Plus Icon Close Icon Navigation Search Icon Navigation Search Icon Arrow Down Icon Video Guide Icon Article Guide Icon Modal Close Icon Guide Search Icon Skip to content
Subscribe
Log In
  • How-To
  • Design
  • Tools & Materials
  • Restoration
  • Videos
  • Blogs
  • Forum
  • Magazine
  • Members
  • FHB House
  • Podcast
Log In
Building Business

Turn Demanding Customers From Irritants to Assets

Self-Taught MBA: Bulldogs and double agents.

By Fernando Pagés Ruiz
  • X
  • facebook
  • linkedin
  • pinterest
  • email
  • add to favorites Log in or Sign up to save your favorite articles

I have often felt that the building business would be a lot more fun without clients. This is why I became a spec builder rather than a custom builder, allowing me to build without the hassles of a hovering customer slowing down the job and increasing costs. But even so, I still have had to sell my houses to make any money, and as soon as money exchanges hands, you have a client.

Some clients resemble bulldogs that bark and snap at you, demanding a level of perfection and predictability that’s difficult to achieve with a handmade and site-built product. The natural tendency is to become defensive, or even respond aggressively. And although this only makes things worse, as we all know, it also misses an excellent opportunity to improve.  Because more than a platitude, the customer is often, if not always, right. She has her eye trained on the job she’s hired you to do with singular focus. She often sees defects you’ve missed, or things you have come to justify as standard trade practice–good enough, but not quite perfect.

The Kaizen of Customer Complaints

The concept of kaizen comes to the business world courtesy of the Japanese, known for their love of perfection. Kaizen combines two words, kai, which translates as “change,” and zen, which translates as “for the good.” It’s not so much a business method as a personal outlook, the notion that any process or product can be improved, and that companies and the people who labor should constantly strive to improve their products and services. It’s essentially the opposite of standard trade practice.

To wit, we all know that if Japanese builders, who provide their clients with 60-year warranties, suddenly came to America, they would disrupt our building business model the same way Toyota forced Detroit to rethink and retool the auto industry.

With the mindset of a kaizen master, a builder would view customer complaints as invaluable insights and opportunities to make change for the good.

It’s a lot easier said than done.

The Double-Agent Strategy

In my case, age has acted as a naturally occurring kaizen. It’s the one and perhaps only area that I am truly satisfied with what nature has wrought on me as the decades pile higher and higher. If not quite changed for good–at least I have changed for the better: Nowadays I not only remain unperturbed by customer complaints, agreeing with them most of time, but have learned to use them to my advantage. I call this the double-agent strategy.

As the boss, I am also my company’s biggest and most important client–I support my subs, suppliers, and employees financially. I pay them for products and services in much the way my homebuyers pay me. I have client expectations, sometimes big disappointments. But instead of becoming the bulldog, as I did in my younger days, I let others do the dirty work by leveraging customer complaints as company teaching opportunities.

In a recent case, when a customer complained to me that we always requested material selections at the last minute and then pushed her to respond more quickly than she felt comfortable, given she would have to live with her decisions long after we were off the job, I thought–she’s absolutely right. So after assuring her this would change, I asked for a favor. I asked her to write me a complaint letter–an email is fine, I told her.

This was on a Thursday, and we have company meetings on Friday mornings. I was pleased to find her long and very reasonable, but impassioned email in my inbox just before the meeting. I read it allowed and asked for feedback. It started with statements like, “She should read her contract,” because our contract actually includes a selection criteria and schedule of due-dates. But we’re not in the business of pointing out our customer’s shortcomings. So I asked to see how many of my employees had read their contracts. In fact, none had even read their employee manual. So I asked again, this time, how we can avoid this complaint from ever occurring again, and the employees engaged in a productive discussion that concluded with one more line item added the company’s critical-path chart–remind the customer when selections are due with two weeks of anticipation.

It was a small and perhaps obvious improvement, but one that will change us for the good, just a little. By taking advantage of the customer’s dissatisfaction, which I often share, I was able to provide a positive, customer-service response, while instructing employees without barking or becoming a bully.

Fine Homebuilding Recommended Products

Fine Homebuilding receives a commission for items purchased through links on this site, including Amazon Associates and other affiliate advertising programs.

Reliable Crimp Connectors

These reliable, high-quality connectors from Wirefy work on 10-22-gauge wire have heat-shrink insulation to keep out water and road salt.
Buy at Amazon

8067 All-Weather Flashing Tape

Available in 2- to 12-in. widths, this is a good general-purpose flashing tape that sticks well to most things. It features a two-piece release paper, water-shedding layers, and good UV resistance.
Buy at Amazon

Handy Heat Gun

This heat gun is great for drying joint compound, primer and paint when patching drywall and plaster walls. Plus it can soften adhesive, get a very cold small engine to start, and shrink heat-shrink tubing.
Buy at Amazon

Sign up for eletters today and get the latest how-to from Fine Homebuilding, plus special offers.

Signing you up...

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
See all newsletters
See all newsletters

×

Get home building tips, offers, and expert advice in your inbox

Signing you up...

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
See all newsletters
See all newsletters

New Feature

Fine Homebuilding Forums

Ask questions, offer advice, and share your work

  • X
  • facebook
  • linkedin
  • pinterest
  • email
  • add to favorites Log in or Sign up to save your favorite articles

View Comments

  1. Dovetail7442 | Nov 11, 2014 08:32pm | #1

    Fernando, Thanks for this well-written and thoughtful piece. I am a custom builder, and I've recently been guilty - for the first time in my 25 year career - of becoming the bulldog.
    Upon reflecting as to why, I believe that in this case the client is truly asking for too much: a higher level of service than he's willing to pay for. The client is an engineer involved in big commercial construction, and I think this is just the way he does business.
    I've learned quite a bit about negotiating to be sure, but the biggest lesson I've come away with from this job is that good will has value on both sides of the contractor / client relationship. Some folks just won't be happy until they've extracted their pound of flesh.
    And that client is almost never right.

  2. FPR | Nov 12, 2014 01:28pm | #2

    Thanks for your comments, Dovetail, and I am sorry to hear of your unfortunate situation with an unreasonable client. Of course you're right that the customer is not "always" right, although I'd disagree with the opposite conclusion, too. I have found in my experience with life in general that I can only fix my own mistakes, so I tend to focus on only my mistakes and not the other fellows. But I do admit to having felt exactly as you do more than once. Some people are very hard to please. Others are impossible.

Log in or create an account to post a comment.

Sign up Log in

Become a member and get full access to FineHomebuilding.com

More Building Business

View All
  • Pros of Apprenticeship Programs
  • Hiring Entry-Level Employees
  • From Craft to Company: Starting Your Own Business
  • Best Practices for Home-Building Project Communication
View All

Up Next

Video Shorts

Featured Story

FHB Summit 2025 — Design, Build, Business

Join some of the most experienced and recognized building professionals for two days of presentations, panel discussions, networking, and more.

Featured Video

Micro-Adjust Deck-Baluster Spacing for an Eye-Deceiving Layout

No math, no measuring—just a simple jig made from an elastic band is all you need to lay out a good-looking deck railing.

Related Stories

  • Old Boots Learn New Tricks
  • Podcast Episode 691: Replacing Vinyl Siding, Sloping Concrete, and Flat vs. Pitched Roofs
  • Podcast Episode 690: Sharpening, Wires Behind Baseboard, and Fixing Shingle Panels
  • Podcast Episode 689: Basement Garages, Compact ERVs, and Safer Paint Stripper

Discussion Forum

Recent Posts and Replies

  • |
  • |
  • |
  • |
  • |
  • |
View More Create Post

Highlights

Fine Homebuilding All Access
Fine Homebuilding Podcast
Tool Tech
Plus, get an extra 20% off with code GIFT20

Video

View All Videos
  • A Closer Look at Smart Water-Leak Detection Systems
  • Podcast Episode 678: Live from the Builders' Show-Part 2
  • Podcast Episode 677: Live from the Builders' Show-Part 1
  • FHB Podcast Segment: The Best of the Fine Homebuilding Podcast, Volume 8
View All

Fine Homebuilding Magazine

  • Issue 332 - July 2025
    • Custom Built-ins With Job-Site Tools
    • Fight House Fires Through Design
    • Making the Move to Multifamily
  • Issue 331 - June 2025
    • A More Resilient Roof
    • Tool Test: You Need a Drywall Sander
    • Ducted vs. Ductless Heat Pumps
  • Issue 330 - April/May 2025
    • Deck Details for Durability
    • FAQs on HPWHs
    • 10 Tips for a Long-Lasting Paint Job
  • Issue 329 - Feb/Mar 2025
    • Smart Foundation for a Small Addition
    • A Kominka Comes West
    • Making Small Kitchens Work
  • Issue 328 - Dec/Jan 2025
    • How a Pro Replaces Columns
    • Passive House 3.0
    • Tool Test: Compact Line Lasers

Fine Home Building

Newsletter Sign-up

  • Fine Homebuilding

    Home building tips, offers, and expert advice in your inbox.

  • Green Building Advisor

    Building science and energy efficiency advice, plus special offers, in your inbox.

  • Old House Journal

    Repair, renovation, and restoration tips, plus special offers, in your inbox.

Signing you up...

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
See all newsletters

Follow

  • Fine Homebuilding

    Dig into cutting-edge approaches and decades of proven solutions with total access to our experts and tradespeople.

    Start Free Trial Now
    • Facebook
    • Instagram
    • X
    • LinkedIn
  • GBA Prime

    Get instant access to the latest developments in green building, research, and reports from the field.

    Start Free Trial Now
    • Facebook
    • YouTube
  • Old House Journal

    Learn how to restore, repair, update, and decorate your home.

    Subscribe Now
    • Facebook
    • Instagram
    • X
  • Fine Homebuilding

    Dig into cutting-edge approaches and decades of proven solutions with total access to our experts and tradespeople.

    Start Free Trial Now
    • Facebook
    • Instagram
    • X
    • LinkedIn
  • GBA Prime

    Get instant access to the latest developments in green building, research, and reports from the field.

    Start Free Trial Now
    • Facebook
    • YouTube
  • Old House Journal

    Learn how to restore, repair, update, and decorate your home.

    Subscribe Now
    • Facebook
    • Instagram
    • X

Membership & Magazine

  • Online Archive
  • Start Free Trial
  • Magazine Subscription
  • Magazine Renewal
  • Gift a Subscription
  • Customer Support
  • Privacy Preferences
  • About
  • Contact
  • Advertise
  • Careers
  • Terms of Use
  • Site Map
  • Do not sell or share my information
  • Privacy Policy
  • Accessibility
  • California Privacy Rights

© 2025 Active Interest Media. All rights reserved.

Fine Homebuilding receives a commission for items purchased through links on this site, including Amazon Associates and other affiliate advertising programs.

  • Home Group
  • Antique Trader
  • Arts & Crafts Homes
  • Bank Note Reporter
  • Cabin Life
  • Cuisine at Home
  • Fine Gardening
  • Fine Woodworking
  • Green Building Advisor
  • Garden Gate
  • Horticulture
  • Keep Craft Alive
  • Log Home Living
  • Military Trader/Vehicles
  • Numismatic News
  • Numismaster
  • Old Cars Weekly
  • Old House Journal
  • Period Homes
  • Popular Woodworking
  • Script
  • ShopNotes
  • Sports Collectors Digest
  • Threads
  • Timber Home Living
  • Traditional Building
  • Woodsmith
  • World Coin News
  • Writer's Digest
Active Interest Media logo
X
X
This is a dialog window which overlays the main content of the page. The modal window is a 'site map' of the most critical areas of the site. Pressing the Escape (ESC) button will close the modal and bring you back to where you were on the page.

Main Menu

  • How-To
  • Design
  • Tools & Materials
  • Video
  • Blogs
  • Forum
  • Project Guides
  • Reader Projects
  • Magazine
  • Members
  • FHB House

Podcasts

  • FHB Podcast
  • ProTalk

Webinars

  • Upcoming and On-Demand

Podcasts

  • FHB Podcast
  • ProTalk

Webinars

  • Upcoming and On-Demand

Popular Topics

  • Kitchens
  • Business
  • Bedrooms
  • Roofs
  • Architecture and Design
  • Green Building
  • Decks
  • Framing
  • Safety
  • Remodeling
  • Bathrooms
  • Windows
  • Tilework
  • Ceilings
  • HVAC

Magazine

  • Current Issue
  • Past Issues
  • Magazine Index
  • Subscribe
  • Online Archive
  • Author Guidelines

All Access

  • Member Home
  • Start Free Trial
  • Gift Membership

Online Learning

  • Courses
  • Project Guides
  • Reader Projects
  • Podcast

More

  • FHB Ambassadors
  • FHB House
  • Customer Support

Account

  • Log In
  • Join

Newsletter

Get home building tips, offers, and expert advice in your inbox

Signing you up...

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
See all newsletters
See all newsletters

Follow

  • X
  • YouTube
  • instagram
  • facebook
  • pinterest
  • Tiktok

Join All Access

Become a member and get instant access to thousands of videos, how-tos, tool reviews, and design features.

Start Your Free Trial

Subscribe

FHB Magazine

Start your subscription today and save up to 70%

Subscribe

We hope you’ve enjoyed your free articles. To keep reading, become a member today.

Get complete site access to expert advice, how-to videos, Code Check, and more, plus the print magazine.

Start your FREE trial

Already a member? Log in

Privacy Policy Update

We use cookies, pixels, script and other tracking technologies to analyze and improve our service, to improve and personalize content, and for advertising to you. We also share information about your use of our site with third-party social media, advertising and analytics partners. You can view our Privacy Policy here and our Terms of Use here.

Cookies

Analytics

These cookies help us track site metrics to improve our sites and provide a better user experience.

Advertising/Social Media

These cookies are used to serve advertisements aligned with your interests.

Essential

These cookies are required to provide basic functions like page navigation and access to secure areas of the website.

Delete My Data

Delete all cookies and associated data